Paperless Office in Memphis

Hard-copy documents may be easy to access but over time they pile up, which can create problems for businesses. Before you know it, one of your offices is dedicated to store files. 

Did you know that 95% of businesses in Memphis still use paper filing systems, or store company information on desks or in filing cabinets? 

That's where the a paperless office can really benefit your company. Wouldn't it be nice to free up that expensive office space for a more useful purpose? 

To make the jump, businesses hire a professional document scanning service to convert all their paper records into digital copies. These documents are easier to access and control, and help to improve productivity and document management processes.

Go paperless at your office in Memphis, TN.
Unfortunately, converting to a paperless office might have some issues- but this checklist will help you avoid some of the pitfalls associated with the migration.

Is Your Office in Memphis Going Paperless? Answer these Questions First

Let Memphis Document Scanning help you make well-informed decisions- the transition to a paperless office will be easier with some research and an understanding of how you should tackle the conversion process.

Do you spend money on paper, postage, ink and other supplies each month? Every time you send an email, you'll eliminate the cost and time it takes to mail or distribute a hard-copy document.

Do your employees spend a lot of time shuffling through stacks of paper? Electronic documents eliminate this wasted time and help optimize your document management program.

Is hiring a document scanning service an effective solution for you? This usually depends the amount of documents you need converted. Consider all the variables, including document storage costs, ongoing costs, and required upgrades to make the system functional. 

How secure are your confidential files and documents that contain personal or critical business information be more secure through document scanning and electronic storage? Low tech hacks where corporate spies copy or steal paper documents is a lot more common than you might think.

Will your new system be easy to use, and will your employees find it easier to use digitized documents? 
Eliminate the need to figure out which document is most current- implement version control and indexing to make documents easier to find and eliminate the chance of an older version of your million dollar contract getting to your client.

Scan your documents for a digital office in Memphis, TN.
If you can answer all these questions with confidence, then you're ready to go paperless! If you have questions, or want more information, give us a call at (901) 946-4205 or fill out the form to the right.

Most offices operate under a mountain of paper documents, which makes it next to impossible to comply with these laws without dedicating a significant amount of resources to organizing files. The storage required for paper documents grows at a rate of 20-25% every year.

Going paperless helps reverse that trend, but document retention requirements still mandate that certain documents need to be retained. Let Memphis Scanning and Imaging help you make the transition today!

Ready to Make the Change to a Paperless Office? Memphis Document Scanning Can Help!

Let a professional, secure, Louisiana-based document scanning service make your project easy to manage and stress-free. Memphis Document Scanning can quickly perform the indexing, scanning, and post production work to get your office into digital format. 

We can even help you convert text via optical character recognition (OCR) software so you can edit the documents or redact private information to protect your customers.  Get free, no obligation quotes on converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (901) 946-4205.